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Sainsbury Laboratory

Sainsbury Laboratory Symposium promotional banner. Text: Sainsbury Laboratory Symposium, 21-23 September 2022, Cambridge UK. Theme: Regulatory dynamics during development and evolution.

Creating an inclusive and respectful meeting


Professional and respectful etiquette

We are looking forward to many productive and invigorating discussions at the Sainsbury Laboratory Symposium. In order to create a space that fosters open dialogue and where everyone feels welcomed, respected and safe we expect that all Symposium participants will treat others with consideration and professionalism.  Discrimination, intimidation, hostile conduct and all other forms of harassment will not be tolerated. 

To help create a meeting that welcomes free expression of ideas, please: 

  • Listen to the contributions of everyone with respect and appreciation. 
  • Be open to other participants’ opinions. Critique ideas, not people. 
  • Give feedback constructively and with kindness. 
  • Share your thoughts and be mindful that time is limited and others may wish to speak.


Positive action

We are working to provide a Symposium where everyone can participate. We acknowledge that science in general and this conference in particular do not reflect the true diversity of the global plant science community. We are taking the following actions:

  • Actively promoting the Symposium as a platform to present their work to scientists around the world and in particular targeting institutions and countries that are underrepresented in scientific research meetings.
  • Establishing an abstract review committee of early career scientists (students and postdoctorates).
  • Collecting optional demographic data of participants who register to present at and attend our Symposium. The purpose of these questions is to assist with diversifying speakers in sessions & engaging non-traditional speakers including the prioritisation of balanced demographics in speakers. This will also enable the Symposium organisers to determine if their outreach and dissemination efforts are effective.
  • Presenters will have the option to have their presentations be made public after the symposium so that their content can reach a larger audience.
  • Providing a multi-use family space for carers, lactation room, gender neutral toilets, and accessible spaces.
  • Providing a neuro-inclusive evironment, for example providing hybrid attendance options for everyone at any stage of the symposium, providing a quiet room that provides a respite from the meeting while still offering the opportunity to listen in on sessions with headphones, offering priority access to refreshments and meals and asking in-person delegates to minimise the use of perfume and other scented products.
  • Accessible auditorium, with flexible seating options (fixed seating, bench seats, free-standing chairs and designated wheelchair spaces) and provision of an audio induction loop system.
  • Asking delegates at registration to identify ways that the Sympoisum can be made more readily accessible to them and making changes in response.


If you have any comments of questions regarding the Symposium EDI initiatives, please contact